CYNET_SYSTEMS_MAIN_LOGO.gif   EXECUTIVE ASSISTANT SKILLS CHECKLIST
   NAME    
   LAST 4 OF SSN      
   DATE    
I hereby certify that ALL information I have provided to IMCS Group on this skills checklist and all other documentation, is true and accurate. I understand and acknowledge that any misrepresentation or omission may result in disqualification from employment and/or immediate termination.  
Instructions: This checklist is meant to serve as a general guideline for our client facilities as to the level of your skills within your nursing specialty. Please use the scale below to describe your experience/expertise in each area listed below.  
Proficiency Scale: 1 = No Experience
2 = Need Training
3 = Able to perform with supervision
4 = Able to perform independently

  
       
Rating Stars (Click) Essential Duties and Responsibilities 1 2 3 4  
Ability to use computer applications ( MS Word / Excel / Access / Powerpoint / Internet Tools / others)  
Demonstrated knowledge of computer applications ( MS Word / Excel / Access / Powerpoint / Internet Tools / others)  
Welcomes on-site visitors; determines nature of business; directs and/or answers questions appropriately.  
Serves as a resource for department and the public on department and university policy and procedures.  
Coordinates, oversees, communicates, and performs, as necessary, all administrative office operational duties, including senior level administrative work for the Department Chair, Associate Chair, and Program Coordinators.  
Operates multiple telephone system and answers incoming telephone calls; determines purpose of callers and forwards calls to appropriate personnel or department.  
Answers questions about department and provides callers with address, directions, and other information.   
Types and prints fax cover sheets, memos, correspondence, reports, fliers, signs, and other documents  
Composes and prints fax cover sheets, memos, correspondence, reports, fliers, signs, and other documents.  
Organizes mailings and other forms of communication and publicity. Develops publicity materials for department.  
Develops publicity materials for department. Runs errands.  
Maintains office equipment and machines and assists users; sends faxes and retrieves and routes incoming faxes.  
Receives and maintains office supplies.  
Orders, maintains, and distributes office supplies. Troubleshoots office equipment problems.  
Files, photocopies, and collates department materials.  
Performs clerical duties as needed, such as filing, photocopying, collating, answering phones, greeting customers, and sorting department mail.  
Maintains files, such as personnel files, absence reports, and other employment records, for the department. Coordinates activities related to recruitment of faculty, staff, and students.  
Assists students with add/drop forms, petitions, A & R procedures, registration, and grade problems. Researches and troubleshoots academic-related problems for students and faculty.
Photocopies exams, green sheets, and other material. 		 
Provides support to faculty members by maintaining list of office hours, creating or updating green sheets, and preparing exams and handouts.  
Provides support to faculty members by maintaining ordering textbooks.  
Distributes and collects grade rosters and coordinates accurate completion of rosters with faculty members. Coordinates distribution of faculty evaluations (SOTES) and scheduling of faculty peer reviews.  
Provides workflow and work coordination and monitors work of student assistants and/or graduate assistants. Hires, trains, coordinates, and oversees work of student assistants and/or graduate assistants.  
Assists Chair in preparing the schedule of classes and assigning classrooms. Supports department secretary.  
Enters data into appropriate databases.  
Coordinates and assists with special events, receptions, and department commencements.  
Coordinates special events and projects, utilizing organizational skills in the development, production, and completion of special department events.  
Schedules appointments for appropriate staff.  
Organizes and provides logistical support for activities of department and office, such as recording department meeting minutes, maintaining and distributing schedules, agendas, minutes, and materials.  
Maintains monthly department meeting calendar, conference room, and other department schedules. Processes purchase requisitions.  
Processes key, equipment, and service requests. Prepares and processes travel reimbursements.  
Monitors and tracks general fund, lottery, concurrent enrollment, and foundation accounts.  
Performs activities related to payroll, including collection of payroll vouchers, payroll records, and payroll warrant distribution for faculty, staff, and student assistants.  
Processes appointment and reappointment papers for department, as coordinated with the Department Chair and Dean’s Office.  
Performs other duties as assigned.  
Rating Stars (Click) EMR 1 2 3 4  
Epic  
Cerner  
Eclipsys  
McKesson  
Meditech  
Other Computerized System  
Computerized Physician Order Entry  
Bar Coding for Medication Administration  
MY EXPERIENCE IS PRIMARILY IN:  
Unit No. of Years Unit No. of Years  
BURN POST PARTUM  
CRITICAL UNIT LABOR & DELIVERY  
PACU NEWBORN NURSERY  
NEUROLOGY LEVEL II NICU  
TELEMETRY LEVEL III NICU  
MEDICAL PICU  
SURGICAL  PEDIATRICS  
ONCOLOGY OB/GYN  
ORTHOPEDICS PSYCHIATRY  
OPERATING ROOM RRT  
EMERGENCY ROOM CRT  
TRAUMA CENTER LEVEL 1    
COMMUNITY ER    
RURAL ER    
Rating Stars (Click) AGE APPROPRIATE CARE 1 2 3 4  
Newborn/Neonatal (birth – 30 days)  
Infant (30 days-1 year)  
Toddler (1-3 years)  
Preschool (3-5 years)  
School Age Children (5-12 years)  
Adolescent (12-17 years)  
Young Adults (18-44 years)  
Middle Adults (45-64 years)  
Older Adults (>65 years)